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CAFMX · Resources · ROI Calculator

FM Software ROI Calculator
for facility management teams
estimate your three-year return

Model the potential return from facility management software across your clients, sites, technicians and AMC contracts. Use your own costs and savings assumptions to compare a three-year investment.

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CAFMX ROI Calculator — Your Business Case
  • Client and site portfolio
  • Technician time and labour cost
  • AMC administration effort
  • Software and implementation costs
  • Three-year savings and net benefit
  • ROI and estimated payback
CAFMX3-Year ROIINREditable Inputs
ROI Calculator

Build Your Facility Management Business Case

Start with your portfolio, then adjust every cost and savings assumption. Example values illustrate the calculation and are not CAFMX pricing or promised results.

Your operating portfolio

Cost and savings assumptions

The model values time released for other work. It is a cash saving only when your business actually reduces or avoids the corresponding cost. Benefits are assumed to remain constant for three years; taxes, financing and discounting are excluded.

View your personalised estimate

Calculate your estimate first, then enter your details to unlock the results and printable summary.

What the Model Includes

Connect Your Portfolio to Operating Effort

Use measured effort wherever possible and review the estimate with your operations and finance teams.

01

Clients

Model time spent coordinating client reporting and service reviews.

02

Sites

Include distinct site-level coordination and administration effort.

03

Technicians

Estimate time released by streamlined work orders and job documentation.

04

AMC contracts

Model contract tracking, renewals and service administration effort.

05

Investment

Enter your annual software costs and one-time implementation budget.

06

Return

Compare estimated benefits against costs over a three-year period.

Calculation Guide

How Your Three-Year Return Is Calculated

Each input has an explicit role in the estimate.

Annual time value

Technician benefit equals technician count × hours saved per technician each month × hourly labour cost × 12. Site, client and AMC administration benefits use their respective counts, monthly hours saved and the administration hourly cost.

Annual software cost

Annual cost equals the fixed annual platform cost plus the annual per-site cost multiplied by your site count. These editable values are planning assumptions; obtain an actual CAFMX quote before making a purchase decision.

Net benefit and payback

Three-year net benefit equals three years of annual benefit less three years of recurring cost and the one-time implementation cost. Payback is shown only when annual benefit exceeds annual recurring cost.

Avoid double counting

Assign distinct work to technician, site, client and contract administration savings. Use zero for any category whose work is already counted elsewhere.

Validate Your CAFMX Business Case

Bring your portfolio, current operating costs and measured administration effort to a discussion with Quantbit.

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FAQ

FM Software ROI Calculator Questions

Understand the assumptions before using the estimate in your business case.

It uses clients, sites, technicians and AMC contracts, together with editable labour rates, hours saved, recurring software costs and one-time implementation costs.
No. All prefilled cost and savings values are examples. Replace them with an agreed quote and your own operating assumptions.
Yes. When estimated benefits are lower than the investment, net benefit and ROI can be negative. Payback is not reached when the annual net benefit is zero or negative.
The calculator displays costs and benefits in Indian rupees (INR), using Indian digit grouping for the results. Enter labour rates, recurring software costs and implementation costs in the same currency so that the estimate remains consistent. If your source costs use another currency, convert them before entering the figures and record the conversion assumptions in your business case. The calculator does not perform currency conversion automatically.
Assign distinct activities to technician, site, client and AMC administration savings. For example, if a reporting activity is already included in site administration hours, do not include the same time again under client coordination. Use zero for a category when its work is already captured elsewhere or when you have no reliable basis for estimating a benefit. Review the assumptions with the responsible team and distinguish time released for other work from cash costs that will actually be reduced or avoided.
No. The current model excludes taxes, financing costs and discounting. It assumes that the annual benefit and recurring software cost remain constant for three years, with implementation cost included once in Year 1. It does not model phased adoption, cost inflation or changes in the size of your portfolio. If these factors are material to the investment decision, use the estimate as an initial comparison and prepare a more detailed financial model with your finance team.
Changing an operating or cost input hides the previous result so that an outdated estimate is not presented as current. Select the calculation button again to generate a result using the revised values. If you have already unlocked the estimate during the current page session, you do not need to enter your details again. Print or save the updated result before closing the page if you need to retain a copy; the page does not automatically store your calculation on a server.

Plan Your CAFMX Investment with Your Own Numbers

Review your operating portfolio, costs and savings assumptions with Quantbit to define a practical facility management software scope.

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